4:01 Duties

In the following you will find a complete job description of all officers of MASL and staff members.

4:01:01 Board Officials - voting

A. Director – voting – only in a tie

1. Shall provide leadership and direction for the league.

2. Develop staff positions and call for committees to ease in running the league.

3. Shall be the voice of the League for all outside agencies and shall be the voice of the League at all District 8 meetings.

4. Shall preside over the board meetings. Shall not however make motions or vote, but rather entertain motions and act if needed to resolve the votes.

5. Supervise board officers to insure smooth operations exist.

6. Shall attend staff meetings and committee meetings as needed

B. Assistant Director – voting

1. Shall assume the duties of the Director whenever needed to do.

2. Shall assist in carrying out duties of the Director whenever asked to do so.

3. Shall chair or assign a chairperson to all standing committees, except for the Protest Committee which only deals with protests arising out of any scheduled league games.

4. Shall chair the discipline committee except in conflict of interest with prior notification to the Director and/or Commissioner.

5. Shall insure a printed or typed report is submitted from every committee.

6. Shall be the person to process all accident insurance claims for MASL.

7. Shall arrange for insurance on an as needed basis (i.e. fund raiser, dinner dance).

8. Shall in committee develop annual calendar for the League.

C. Secretary – voting

1. Shall handle all league correspondence.

2. Shall call roll and tally votes during the Board vote.

3. Shall take minutes at the Board meetings and present said minutes at the following board meeting.

4. Get board meeting agenda from the Director and have ready for the board meeting.

5. May use audio equipment as an aid in preparing the minutes. These tapes cannot be transcribed to be used as minutes per Robert’s Rules of Order (newly revised).

D. Finance Officer – voting

1. Shall oversee the "financial" and the "organizational" operations of the League.

2. Shall in committee develop a budget for board approval,

3. Shall work with outside bookkeeping/accounting firm as the liaison between the League and firm.

4. Shall directly supervise the following staff and voting positions: Ways and Means, Awards, and High Comp. Team Parents.

5. Shall sit on all committees that deal with fundraising.

6. Shall oversee matters of collections of money of any fundraisers.

7. Shall coordinate with the Registrar the collection of funds at registration.

8. Shall coordinate with Team Parent Coordinator to provide ample volunteers for fundraisers and registration.

9. Shall handle other organizational tasks as directed by the Board.

10. Shall take necessary legal action to collect outstanding debts to the League. A list of outstanding equipment will be given by the Equipment Manager and all returned checks and cash debts owed to the League will be complied in a list by the finance officer.

11. Ranger United will submit monthly financial statements to the MASL finance officer.

12. Shall keep track of competitive financial reports.

13. Shall submit a monthly report to the MASL Board regarding financial reports received from Rangers United and the Coach Coordinator for the Bill Meyer Winter League. These financial reports shall be included with the annual tax returns.

14. Shall act as the accounts receivable clerk for the league.

15. Shall collect from the bookkeeper a monthly financial report to present at the monthly board meetings for the League account and for all Rangers United teams (D-1 and D-3). .

E. Ways and Means - voting

1. Shall insure all area of League fundraisers are taken care of (set up, running, collection, closing).

2. Shall call committee meeting as needed to work on fundraisers.

3. Shall work with Finance Office and Team Parent Coordinator to get volunteers for fundraisers.

4. Shall provide reports on all fundraisers.

5. Shall coordinate with Publicity Officer to provide media coverage at prize give away.

F. Team Parent Coordinator - voting

1. Shall insure each team has a Team Parent

2. Shall develop and supervise the Assistant Team Parent Coordinators

3. Shall be the spokesperson to the Board for parents

4. Shall provide a channel by which communications are transmitted from the Board to the parents and visa a versa.

5. Shall develop a volunteer list to equally provide assistance for major League functions (fundraisers, registration, pictures).

6. Shall coordinate the activities of picture day.

7. Shall provide the possible Team Name list to coaches.

G. Publicy Officer – voting

1. Shall coordinate the League’s public relations (news release, city mail).

2. Shall work with the Registrar and Ways and Means person to publicize the League activities.

3. Shall coordinate the Kicker

a. Shall ask for input and compose League Newsletter.

b. Shall work with the T.P.C. to prepare a list of volunteers to prepare newsletter for mailing.

c. Shall deliver newsletter to post office.

d. Shall coordinate with Finance Office regarding funds for newsletter.

4. Shall work with Finance Officer regarding funds for P.R. work.

5. Shall report to Board on committee activities where you worked to advertise MASL.

H. Commissioner – voting

1. Shall oversee all areas of operation end of MASL.

2. Shall act as an ambassador in setting up play with outside Leagues, with Board approval.

3. Shall monitor all committee dealing with League operations.

4. Shall insure that training is provided for all operational personnel (coaches, referees, etc.).

5. Shall set up special committees as needed to oversee problems that develop through the course of the year.

6. Shall act as the Director, in the event that the Director and Assistant Director are both not ale to do so, until the Board can meet and elect a new Director.

7. Shall coordinate with Director and Assistant Director as well as the City of Manteca and MUSD (if needed) to ensure we have fields for practice and play.

8. Investigate and report to the Assistant Director on any referee complaint if there has been a report from the Referee coordinator within 72 hours of the complaint.

9. Shall chair a committee to review Special Request Forms. The committee will consist of the Director, Assistant Director, Finance Officer, and the Boys or Girls Coach Coordinator (depending on gender of player).

I. High Comp Commissioner – voting

1. Shall oversee all areas of MASL’s High Comp division.

2. Shall select new High Comp coaches per MASL Rangers United Competitive Division Standing Rules of Order 3:02 "Selection of Coaches and Assistant Coaches".

3. Shall chair discipline committee in matters dealing with High Comp. MASL Commissioner shall monitor High Comp discipline committee.

4. Shall schedule fields for in town games minimum of 5 working days in advance with the MASL Commissioner, if different from the field use calendar with the City of Manteca Parks and Recreational Dept.

5. Shall get MASL Commissioner approval prior to offering MASL fields for play.

6. Shall oversee High Comp. Player selection.

7. Shall represent MASL to District 8 in matters of High Comp.

8. Shall work with MASL Finance Officer to insure funds for High Comp.

9. Shall assume the Commissioners duties if the Commissioner is unable to do so.

10. Shall appoint a Secretary and Finance Officer for High Comp.

11. Shall submit a financial report to the MASL Finance Officer 2 days prior to the regular MASL board meeting for the Ranger United teams.

J. Equipment Manager – voting

1. Shall be responsible for all equipment issuance to coaches.

2. Shall maintain an inventory of equipment on hand and that issued to coaches.

3. Shall have coaches sign for all equipment issued by the League and keep those lists and forms on file.

4. Shall collect equipment from coaches at the end of the season and record same on previously signed forms. Shall inventory each bag as it is turned in against coaches signed equipment form.

5. Shall issue an end-of-season list for all coaches that have not returned equipment to the League. Such list shall be forwarded to the MASL Finance Officer.

6. Shall ensure that all equipment (balls, goals, nets, flags, bags, boxes, etc.) will be returned to the storage area at the end of each season (Fall, All-stars, Senior, High Comp).

7. Shall inspect returned equipment for wear or need for replacement and will submit written request with specifications to the Board.

8. Shall ensure that all teams are issued the same amount of equipment as follows:

                        (a) Three balls

                        (b) One Goalie Shirt

                        (c) One equipment bag or net

                        (d) Flat cones

This shall be the standard for all MASL teams, without exception.

9. Shall allow no party to have access to the equipment storage area. The equipment manager shall be the sole party to issue equipment. If the equipment manager is unavailable the MASL Commissioner is to issue any needed items and document it for the Equipment Manager.

10. Shall report directly to the MASL Commissioner for all duty functions.

11. Shall take bids for uniforms and coordinate the uniform committee.

K. Coach Coordinators (2 votes – 1 boys CC and 1 girls CC) – voting positions

1. Shall supervise the coaches and Age Group Coordinators (AGC).

2. Shall recruit persons as coaches, with assistance ACG’s.

3. Coordinate with Commissioner training for those who wish to upgrade. This shall include Referee classes and coaches clinics.

4. Shall schedule coaches meetings on a monthly basis for Fall and All-star seasons. This includes securing the meeting place.

5. Shall conduct coaches meetings per parliamentary policies.

6. Shall ensure that all coaches have completed coach registration/responsibility form, prior to start of the season. This shall include all assistant coaches.

7. Shall be responsible for all communication regarding complaints from/against coaches, with the exception of player problems.

8. Shall be responsible for all communications of all clinic information to league coaches.

9. Shall be responsible for direction of All-star season, which is to include finding a pickup/drop-off point for goals used during the season.

10. In committee shall select coaches for all teams. Committee shall include the Director, Assistant Director, Commissioner, and AGC’s from each age group. This shall include the Fall, Senior, and All-star seasons. Will ensure that any member of the committee having a conflict of interest (i.e., they have applied to coach a particular age group) shall not take part in any discussion of coaches for that age group or vote. This committee meeting shall be held in a neutral spot (i.e., Manteca Library or similar location where privacy is maintained).

11. Shall ensure that all information regarding team/coaching issues/problems are kept confidential.

12. Shall file a written report and forward it to the Commissioner within 48 hours of notification of any serious problem (the determination of whether a report is needed will be made by the Commissioner). The report is to include their investigation results and a recommendation for any action. The Commissioner is to respond within 24 hours of receiving the report.

13. Shall receive complaints regarding referees and other coach/team related problems in regards to game conditions/spectators.

14. Shall ensure that coaches are aware of and follow MASL policy, City of Manteca, and Manteca Unified School District of the "no smoking" policy. Each coach is responsible for the enforcement of this with his/her parents.

15. Shall issue player reserve forms to returning coaches. After the forms are returned they are to be turned over to AGC’s for verification of player interest.

16. Shall verify that previous first year coaches without a license, who are returning, will sign up and complete an "F" license coaching course. Verify that coach provides a written verification of completion (i.e., card, certificate, etc).

17. Shall order CYSA Team Manuals for each coach, official assistant coach and board member.

18. Shall submit financial reports from all Bill Meyer Winter League teams to the Finance Officer upon completion of the league.

L. Registrar – voting - Contracted Employee

1. Duties and Responsibilities

a. Coordinate all activities around registration (i.e., setting dates, locations and notifying public).

b. Work with the Finance Officer to insure funds for registration.

c. Develop and sustain a waiting lists of late player registrations

2. Terms and Conditions

a. Registrar will serve as an independent contractor.

b. Registrar must abstain from voting on his/her contract or any matters relating to monetary issues concerning the Registrar.

c. The Registrar will be paid $1.75 per player for regular season play (including player registration, player passes, and team roster), and a $1.75 per player for post season play (e.g., mini season, Association Cup).

d. The Registrar will be paid $1.75 per player for inter-league transfers, player drops, player transfers, and inter-district transfers.

e. The Registrar will attend board meetings and submit reports on registration activities as required by the Board.

f. The Registrar will be reimbursed for administrative expenses such as postage, envelopes, bookkeeping supplies, labels, etc., as required by the Board.

g. Maintenance of MASL computer equipment will be handled by the League at no cost to the Registrar.

h. MASL agrees to lease their computer equipment and data base to the Registrar for $1.00 per year.

i. MASL agrees to have a separate phone line dedicated to registration and pay for the use of that phone on a monthly basis for the Registrar.

j. MASL agrees to reimburse the Registrar for internet connection on a monthly basis.

k. Any unusual activity not named above will be subject to mutual agreement between the MASL Board and the Registrar.

l. The Registrar will be paid quarterly or by mutual agreement between MASL and the Registrar.